Administrative Assistant

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

JOB PURPOSE:

The Administrative Assistant provides centralized administrative and operational support to the Associate Dean of Student Affairs & Admissions/Principal Investigator and Program Manager for the Summer Health Professions Education Program (SHPEP) at Howard University. The position ensures efficient coordination of student affairs office operations by managing scheduling, communications, documentation, and administrative workflows across multiple operational units.

The role supports leadership effectiveness by updating meeting agendas, preparing files for student health and compensation processing, tracking operational tasks. In addition, role will welcome visitors to the office, maintain schedules and assist with clerical duties to support the program and its office. Must have ability to operate Google Classroom, Microsoft Word, Zoom, Gmail, Group Me, Canva, and any other mobile applications for communication. The program is a hybrid, with 2 weeks virtual and 4 weeks onsite.  

Role will be required to report to the office based on their schedule coordinated by the Associate Dean and Program Manager. Role will assist the staff and maintain a safe, orderly, while promoting a supportive office environment by modeling behaviors and standards that are in line with Howard University policy.

SUPERVISORY AUTHORITY:

This position will report directly to the Program Manager.

NATURE AND SCOPE:

Internal contacts may include mentors, tutors, scholars, graduate students, faculty, and staff within the school and the SHPEP program.

PRINCIPAL ACCOUNTABILITIES:

• Prepare or direct preparation of minutes, notices, manuals, agendas and correspondence with all supporting documentation.
• Coordinate the workflow of the office. Implement office procedures and practices.
• Relay direction from supervisor to coordinate administrative procedures to department and/or among other offices.
• Answer inquiries on general and technical matters in accordance with established guidelines and forwards other items to supervisor or appropriate staff. 
• Schedule appointments for supervisor as directed utilizing knowledge of priorities and prearranged plans.
• Ensures office staff is informed of new or revised procedures and any pertinent information regarding assigned function(s); update related policy/procedure manuals.

CORE COMPETENCIES:

• Ability to develop and maintain proficiency in the utilization of Microsoft Word, Excel, PowerPoint and related software applications to perform a variety of typing and/or project assignments.
• Knowledge of general office procedures and practices. 
• Knowledge of basic record keeping procedures.
• Skill in basic arithmetic, grammar and spelling.
• Ability to effectively communicate orally and in writing.
• Ability to establish and maintain effective and harmonious work relations with faculty, staff, students and the general public.

MINIMUM REQUIREMENTS:

• Good Academic Standing
• Work Study Related Requirements