Executive Assistant & Operations Coordinator (Part-Time)

Christianne & Company is seeking a highly organized, proactive Executive Assistant & Operations Coordinator to support our executive coaching, leadership development, and training firm.

This role is ideal for someone who genuinely enjoys creating order, solving problems, and keeping operations running smoothly behind the scenes. You'll support executive coaching engagements, leadership trainings, retreats, and day-to-day business operations while working closely with the Founder & CEO.

This position begins at approximately 8–15 hours per week with opportunities for additional hours as business needs grow.

Responsibilities

• Manage executive calendar, scheduling, and meeting logistics
• Coordinate Zoom meetings, Calendly scheduling, and Google Workspace
• Prepare materials for executive coaching sessions, workshops, and leadership trainings
• Support live virtual trainings and in-person events
• Coordinate travel logistics, itineraries, and event preparation
• Track action items and ensure timely follow-up
• Maintain organized digital files and confidential client information
• Assist with proposals, presentations, and administrative projects
• Communicate professionally with executives, clients, and partners
• Provide hands-on support during live events, including setup, breakdown, and transporting materials

We're looking for someone who is:

• Exceptionally organized and detail-oriented
• Comfortable taking initiative while following established systems
• Calm under pressure and able to adapt quickly
• Professional, dependable, and resourceful
• Tech-savvy and eager to learn new platforms
• Comfortable working with confidential information
• Interested in growing with a small but expanding leadership development firm

Preferred Experience

• Executive or administrative support
• Project or operations coordination
• Event planning or event production
• Google Workspace
• Calendly
• Zoom
• Microsoft Office
• Strong written and verbal communication

Requirements

• Available to work remotely approximately 8–15 hours per week
• Must be available for one required in-person leadership event in New York City during the third week of July to start.
• Willing to travel locally for trainings and retreats as needed
• Able to lift and transport event materials (approximately 30–40 pounds)
• Reliable transportation to event locations

Compensation

• $35–$45 per hour, depending on experience
• Opportunity for additional hours and increased responsibility as the company grows

This role is ideal for someone who enjoys operations, organization, and making things run exceptionally well behind the scenes. While there is opportunity for growth over time, we are specifically seeking someone who takes pride in executive support and operational excellence.