Policy and Program Administrative Assistant

Position: Policy and Program Administrative Assistant
Organization: United States Council for International Business
Reports to: Senior Vice Presidents for Trade, Investment and Digital Policy, and for Tax
Location: Washington, DC Office

THE OPPORTUNITY – About USCIB

The United States Council for International Business (USCIB) powers the success of US business across the globe. Our members include US-based companies and professional services firms from every sector of the economy, with operations in every region of the world. As the US affiliate of leading international business organizations including Business at OECD (BIAC), The International Chamber of Commerce (ICC), and The International Organization of Employers (IOE), USCIB advances the US business perspective to policymakers and regulatory authorities worldwide and works to facilitate commerce, support sustainable development, and build trust in multilateral systems. USCIB is also the national guaranteeing and issuing association for ATA Carnets, a unified international customs documents that allows for the temporary importation of various types of goods into a foreign country without paying duties or taxes. Learn more at www.uscib.org

POSITION SUMMARY

We are seeking a highly organized Administrative Assistant to provide comprehensive administrative support to the Senior Vice Presidents and the Washington, DC policy team on a variety of USCIB policy and program related activities. This also includes supporting the policy staff with administrative tasks linked to membership engagement and development. The position would also be responsible for the procurement and management of office supplies, including but not limited to stationery, equipment, and other necessary items.

PRIMARY RESPONSIBILITIES

Administrative support for USCIB’s policy committees, including trade, investment, customs, digital, agriculture, competition, and tax policy. Duties include:

• Preparation of materials for committee meetings (e.g., agendas, handouts, letters, forms, reports, participants lists, badges, etc.) and webinars; preparation, organization, and e-mail distribution of meeting notices/materials to committee members and coordination of e-mail responses of same; setting up virtual meetings; assist with logistical support of meetings, including registration and coffee/food service for participants in-house, and taking minutes and providing summaries of meetings for review.
• Assist with documentation and follow-up actions from meetings, ensuring timely completion of tasks and deliverables.
• Support USCIB’s SVPs for Trade, Investment and Digital Policy and for Tax including help with schedule, travel, expense reports, responding to some inquiries, and assisting with email distribution.
• Provide administrative support to annual tax conference.
• Support maintenance of relevant policy portions of the USCIB website as needed.
• Enter and update committee member information in CRM software as needed, with ability to run up-to-date reports, rosters, and distribution lists for numerous active committees, and perform routine searches.
• Support membership and policy staff with new member recruiting efforts and member retention activities.
• Assist with other administrative tasks and projects as assigned.
• Proactively manage office supplies, including working with office vendors.
• Serve as principal point of contact for building management on matters related to office maintenance, as well as serving as USCIB’s designated “fire marshal” for periodic fire drills.

QUALIFICATIONS/EXPERIENCE

• Bachelor’s degree preferred, or equivalent combination of education and experience.
• Interest in international business policy issues or international relations a plus.
• Strong organizational skills with the ability to multitask and prioritize competing demands effectively. Must be detail-oriented and have strong interpersonal, administrative, and organizational skills.
• Excellent communication skills, both written and verbal, with a keen attention to detail.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook, and Copilot) and other relevant software applications.
• Ability to work independently with minimal supervision and as part of a team.

SALARY AND BENEFITS

Salary and title are commensurate with qualifications and experience. The salary range for this role is between $55,000 and $65,000. USCIB offers a highly competitive compensation package that includes medical, dental and vision insurance, a 401(k)-retirement company matching program, generous paid time off, and the ability to participate in pre-tax transportation, and flexible spending account programs.

USCIB currently requires in-office work Tuesday – Thursday, with WFH option on Mondays and Fridays.